If you provide your employees with free office commutes, you know that inefficiencies creep in. There are often issues with vehicle allocation, ride payment, employee safety, and compliance.
This is especially true if you have a transportation desk that handles employee commutes manually. Not having an employee transport management software keeps management in the dark. They remain unaware if their transportation budget is being used judiciously.
When a manual transportation desk is in place, employees also can’t plan their own rides to work whenever they want. They always have to route any official travel request through their travel desk, which causes delays and stress.
This makes their transition back to the office rough, which may reduce productivity.
In modern times, it is important to utilize technology for streamlining and enhancing employee transportation. Failure to do so may result in risking employee safety, as well as facing additional expenses for their business-related journeys. This is why implementing employee transport management software makes sense. Let us examine this statement in more detail.
The Top 5 Benefits of Implementing Employee Transport Management Software
- Cost-efficiency
Legacy transportation management systems that use pen and paper lead to overcharging at many levels of operation. This leads to cost inefficiencies.
The old systems do not automatically generate bills, so companies pay a flat fee per route, which is very high.
In this scenario, an employee’s ride bill is loosely calculated based on distance. There is a huge difference in fuel mileage between peak and off-peak hours. It results in a substantial difference in the cost per ride during peak hours. But none of this takes place with a legacy system in play.
On the other hand, with the help of employee transport management software, which automates billing, the true distance traveled per ride is also calculated, along with the time taken to reach there.
It then sends a bill to the company based on a long list of factors, such as the total distance driven, the fuel economy compared to traffic, how long each ride takes, etc. This helps save a lot of money.
- Allows a hybrid work environment
Employees can use the office fleet the same way they use taxis: whenever necessary. How? A good employee transportation management software lets people schedule their own trips and lets groups of people schedule trips at once.
The former allows employees to use the interface of the transportation app to schedule a trip. Team leaders and managers can use another interface to complete group bookings for their team members.
In either case, the inefficient method of sending multiple company cars and shuttles from point A to point B every day, even if they are empty, is beaten by the new flexibility that comes with employee transport management software.
- Employee safety and satisfaction
For starters, employee transport management software has features like live tracking, geofencing, and several emergency and alert buttons on its interface. Some even go as far as including dedicated security dashboards with unique alerts for overspeeding, women traveling alone, geofence violations, panic button usage, and much more.
With the help of employee transport management software, your admin has a way to monitor all individual employee commutes. Both managers at their office or home and employees taking the ride can open the app to see if the driver is suddenly taking an unallocated route or has made an unscheduled stop.
They can report it instantly and have help reach them within minutes. Such assurance boosts employee safety and satisfaction. As a result, they tend to be more productive rather than worrying about their safety or haggling with the driver.
- It keeps you informed.
By generating custom reports, employee transport management software gives you a 360-degree view of your staff’s everyday logistics. Through them, you can study different parameters such as on-time arrivals, seat utilization, driver hours of service, vendor quality, etc.
These are key metrics you or your transport manager must stay on top of to manage employee commutes seamlessly. It can also help them figure out ways to cut costs or reduce the number of routes or pick-up points.
- It helps with employee retention
An employee commute service that picks them up and drops them off at their chosen pick-up points is a dream for many. They would rather keep working for a company that does this for free. Top employees at different companies think that free, comfortable, and safe trips are a perk that makes it worth staying home.
This has an added benefit for employers as well. They will encounter fewer missed workdays by employees, in addition to making strides toward retaining them.
This software can also help businesses overcome various challenges, such as:
- Manual processing
- Fleet management
- Non-optimal driver schedules
- Inefficient delivery routes
- Limited visibility and analytics
- Poor customer service
- Disorganized vehicle loading
- Lack of transparency in the order confirmation process
Some key features of employee transport management software:
- Scheduling: The Scheduling Module ensures that the team arrives on time for their shifts, eliminating the need for manual schedule management. It also provides a centralized dashboard for managers to easily view and manage all employee schedules, while employees have the flexibility to plan their commutes.
- Routing: The routing engine uses AI algorithms to optimize route planning. It considers employee feedback, manual route changes, travel time, and speed to provide the most efficient routes. This feature reduces transportation costs and time. It enhances the overall efficiency of commute operations.
- Billing: It offers a robust and automated billing system. It generates accurate invoices by considering various factors like distance, travel time, and cab occupancy. It eliminates discrepancies and ensures transparency in billing.
- Safety: It provides real time tracking of vehicles to ensure the safety of employees during their commute. In addition, it offers features like emergency alert buttons and rigorous driver verification to enhance safety measures further.
Therefore, these features simplify the task of tracking and managing employee commutes, ensuring a streamlined and efficient process for all involved.
It is time to switch to employee transport management software.
If you are still using legacy systems to route and manage employee commutes, the time has come to switch to a safer and more cost-effective way to transport staff. Try MoveInSync’s employee transport management software.
MoveInSync’s Employee Transport Management Software is an effective, all-in-one way to manage and improve your employees’ commuting needs. This digital tool comes in the form of an app replete with features like real-time GPS tracking, self and bulk scheduling, automated routing, billing and reporting, and much more.
If interested, schedule a demo today to learn more about its features.
